About1

Meeting Room Request Form

The Guilford Free Library offers several spaces available for community use. There is no charge for use of meeting rooms; however, donations are gratefully accepted. Submitting the application below is required but does not guarantee availability of a meeting room. Once you submit your application a library staff member will contact you letting you know if your desired date is available or to select a different date.

Policies:

  • All meetings must conclude by 9:30pm and building vacated by 9:45pm(Monday-Thursday)unless otherwise specified.
  • Refreshments needing kitchen equipment may be served in the Main Meeting Room(s) and Craft Room only
  • No plug-in refreshments in Conference Room-Carry in only
  • No fee or admission may be charged to attendeesof any meeting
  • All meetings must be open to the general public
  • Staff may access meeting rooms at any time if necessary
  • All groups are responsible for general clean-up
  • Wall attachments and decorations are not permitted
  • Groups wishing to use Library Audio/Visual equipment MUST schedule a training with a library staff person prior to the date of their meeting.
  • If you are using your own technology it is strongly suggested you meet with a library staff person prior to your event to ensure compatibility with our meeting rooms.

Room Descriptions:

  • Main Meeting Room: accommodates a maximum of 150 people, access to kitchen
  • Main Meeting Room Divided: accommodates a maximum of 75 people, access to kitchen
  • *Conference Room: accommodates a maximum of 15 people, no set-up for plug-in refreshments. Available after 6pm Monday-Thursday, 9-5 on Saturdays, and from 1-4pm on the seasonal Sundays we are open
  • *Craft Room: accommodates a maximum of 24 people. Available after 6pm Monday-Thursday, 9-5 on Saturdays, and 1-4pm on the seasonal Sundays we are open.

*Requests for meetings in the Conference & Craft Rooms before 6pm will be determined on an individual basis.

  • Include time needed for set-up.
  • Include time needed for clean up.
  • Maximum 150
  • Maximum 12
  • Please describe how you would like the tables and chairs set up for your meeting(i.e. rows, half-circle, etc.)