Meeting Room Request Form

The Library will resume taking meeting room requests very soon.  Because of the inability to plan ahead for most of last year Library staff needs a bit more time to work out our internal calendar before we begin taking external requests.  We plan to be reviewing public requests for the room by mid-July.  Study rooms (max. capacity 4) are available for reservations by calling (203) 453-8282 or stopping by the Reference Desk.

*Requests for meetings in the Conference Room (max. capacity 12) before 6 pm will be determined on an individual basis. Please contact the library (203) 453-8282 to make a reservation.*

The Guilford Free Library offers several spaces available for community use. There is no charge for use of meeting rooms; however, donations are gratefully accepted. Submitting the application below is required but does not guarantee availability of a meeting room. Once you submit your application a library staff member will contact you letting you know if your desired date is available or to select a different date.


  • All meetings must conclude by 8:30 pm and building vacated by 8:45 pm(Monday-Thursday)unless otherwise specified.
  • Refreshments needing kitchen equipment may be served in the Main Meeting Room(s) and Craft Room only.
  • No plug-in refreshments in Conference Room-Carry in only.
  • No fee or admission may be charged to attendees of any meeting.
  • All meetings must be open to the general public.
  • Staff may access meeting rooms at any time if necessary.
  • All groups are responsible for general clean-up.
  • Wall attachments and decorations are not permitted.
  • Groups wishing to use Library Audio/Visual equipment must schedule a training with a library staff person prior to the date of their meeting.
  • If you are using your own technology it is strongly suggested you meet with a library staff person prior to your event to ensure compatibility with our meeting rooms.

Room Descriptions:

  • Main Meeting Room: accommodates a maximum of 150 people, access to kitchen.
  • Main Meeting Room Divided: accommodates a maximum of 75 people, access to kitchen.
  • *Conference Room: accommodates a maximum of 12 people, no set-up for plug-in refreshments. Available after 6 pm Monday-Thursday, 9-5 on Saturdays, and from 1-4 pm on the seasonal Sundays we are open.