Meeting Room Request Form

The Guilford Free Library offers several spaces available for community use. There is no charge for use of meeting rooms; however, donations are gratefully accepted. Submitting the application below is required but does not guarantee availability of a meeting room. Once you submit your application a library staff member will contact you letting you know if your desired date is available or to select a different date.


  • All meetings must conclude by 8:30 pm and building vacated by 8:45 pm(Monday-Thursday)unless otherwise specified.
  • Refreshments needing kitchen equipment may be served in the Main Meeting Room(s) and Craft Room only.
  • No plug-in refreshments in Conference Room-Carry in only.
  • No fee or admission may be charged to attendees of any meeting.
  • All meetings must be open to the general public.
  • Staff may access meeting rooms at any time if necessary.
  • All groups are responsible for general clean-up.
  • Wall attachments and decorations are not permitted.
  • Groups wishing to use Library Audio/Visual equipment must schedule a training with a library staff person prior to the date of their meeting.
  • If you are using your own technology it is strongly suggested you meet with a library staff person prior to your event to ensure compatibility with our meeting rooms.

Room Descriptions:

  • Main Meeting Room: accommodates a maximum of 120 people, access to kitchen.
  • Main Meeting Room Divided: accommodates a maximum of 50 people, access to kitchen.
  • *Conference Room: accommodates a maximum of 12 people, no set-up for plug-in refreshments. Available after 6 pm Monday-Thursday, 9-5 on Saturdays, and from 1-4 pm on the seasonal Sundays we are open.


  • Include time needed for set-up.
  • Include time needed for clean up.
  • Maximum 150
  • Maximum 12
  • Please describe how you would like the tables and chairs set up for your meeting(i.e. rows, half-circle, etc.)
*Submitting this form does not confirm your booking. Please wait to hear from the library to ensure your meeting room request is approved.